Location: 170 Stewart Rd SW, Pacific, WA

Position Description
Rehab Administrative Assistant would be the Assistant to a High Volume, High Producing Assistive Technology Professional; (ATP) / Salesman which include any and all administrative task for the Salesman including but not limited to answering incoming calls, customer service, working with client files, insurance authorizations, scheduling; building strong relationships with Therapists and Physicians, constant communication internally & externally; multi tasking and detailed oriented with a strong sense of urgency with each and every duty.

Administrative Processor:

• Provides day-to-day administrative support including calendar management, meeting organization, project management and special assignments as needed
• Responds in a timely and professional manner to incoming/outgoing communications
• Appropriately allocates level of importance for requests and determines when to involve Salesman.
• Optimizes efficiency of the office by utilizing and recommending appropriate technology resources and tools allowing the Salesman to focus and appropriately balance work and family commitments
• Proofreads and edits correspondence, prepares packets to ensure professionalism is portrayed.
• Plans, participates, takes detailed notes and interacts as appropriate during meetings, trainings, and day to day assignments.
• Exercises discretion and independent judgment with regard to all activities and projects

Required Knowledge, Skills & Abilities:

• Sense of Urgency with all assignments
• Detailed Oriented
• Multi-Tasking a norm
• Communicates professionally and effectively both verbally and in written communications
• Effective prioritization, organization & time management skills
• Comfortable with giving and receiving honest feedback and sharing opinions in a respectful manner -- challenges when appropriate
• Strong business acumen, experience with market research, financial data analysis and report preparation and presentation skills
• Collaborative - comfortable in moving from various stages of the creative process (i.e. conception, research, editing) with ease
• Self-motivated and driven -- often works independently and exercises judgment with limited supervision or direction
• Proficient with Internet, All MS Office applications, & Office Equipment.
• Builds and maintains a mutually comfortable and communicative working relationship with the Salesman, Co Workers, Clients, Referral Sources, Therapist, and Physicians.

High School or Equivalent
Computer/Software knowledge
Phone Etiquette and customer relation skills
Medical Terminology knowledge

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